Volunteer Board Positions

Time commitment: 2+ hours per week plus event volunteering.

President

  • Provides leadership by encouraging board members to participate in meetings and activities and focusing the board’s activities on the organization’s mission
  • Monitors the effectiveness of the board’s decision-making process
  • Acts as a liaison between the league and other community leagues or civic organizations.
  • Promotes the organization’s purpose in the community, to the media and acts as spokesperson for the league.
  • Primary liaison between the League and the EFCL.
  • Reviews the bylaws and recommend changes to the membership.
  • Participate in the development of the league’s organizational plan, annual review and budget
  • Approves the budget and other financial matters.
  • Prepares and present required reports at board meetings and annual general meeting
  • Recruits and provide orientation for new board members.
  • Signing officer for cheques and other documents such as contracts and grant applications

VICE PRESIDENT

  • Presides at meetings and at various functions in the President’s absence
  • Signing authority
  • Oversees annual review of the Bylaws, Policies and Procedures
  • Carries out other duties assigned by the Board
  • Prepares and present required reports at Board meetings
  • Functions as president should the president be unable to fulfill duties of the position.

SECRETARY

  • Attends all meetings of the Board
  • Records accurate minutes of meetings including motions and decisions, and distributes to attendees in a timely manner
  • Maintains records of the bylaws, minutes, lists of Directors, and other documents
  • Responsible for Board’s correspondence under the direction of the Executive
  • Distributes meeting agendas and notices
  • Carries out other duties assigned by the Board
  • Records all policies and other recommendations received from the board
  • Participates in the development of the organizational plan, annual review and budget
  • Signing officer for cheques and other documents such as contracts and grant applications

TREASURER

  • Ensures all monies paid to the Society are deposited
  • Provides a detailed account of revenues and expenditures at every Board and General Meeting and maintains financial records
  • Responsible for audited statement of the financial position of the Society is prepared and presented at the Annual General Meeting
  • Creates a budget and submits for approval 
  • Prepare and present required reports at board meetings.
  • Prepare and present an annual report at the annual general meeting.
  • Signing authority
  • Issues cheques for all invoices
  • Carries out other duties assigned by the Board

MEMBERSHIP DIRECTOR

  • Responsible for the Membership campaign and orders required supplies from EFCL
  • Keeps and maintain the membership lists and other records pertaining to membership
  • Reviews and prepares policy and procedures with respect to membership
  • Recommends fee structure and strategies to increase membership
  • Tracks money intake for memberships sold and submit the money for deposit to the Treasurer
  • Ensures compliance with the EFCL Code of Ethics with respect to selling memberships
  • Prepares annual budget for membership and submits it to the Treasurer
  • Reviews and prepares policy and procedures with respect to membership
  • Reports monthly to the Board of Directors

PROGRAM DIRECTOR

  • Identifies the needs of the Committee and then identify programming to meet those needs
  • Liaise with organizations in the community to deliver programming
  • Oversees program delivery
  • Prepares an annual budget for programs and submits it to the Treasurer
  • Reviews and prepares policies and procedures with respect to programs Reports monthly to the Board of Directors
  • Submits to the board reporting on successes and opportunities with each program offered.

SOCIAL DIRECTOR

  • Oversees all events, including Community League Day, Snowflake Festival, etc.  
  • Develops promotional materials for social events and arranging distribution
  • Locate and arrange access to venues used for social events
  • Coordinates volunteers required to run social events
  • Facilitates third party contracts required to run social events (e.g. DJ for dance, etc.)
  • Prepares an annual budget and submit to the Treasurer
  • Reviews and prepares policies and procedures with respect to social activities
  • Reports monthly to the Board of Directors

COMMUNICATIONS DIRECTOR

  • Identifies effective communications strategies and utilizes the appropriate tools to communicate to the membership and area residents to promote the League and its purposes and goals
  • Creates newsletter and participates in collecting articles for the newsletter Oversees the distribution of the newsletter
  • Works with Directors and Committee members to promote events, programs and initiatives by addressing creation and distribution of posters, signage, marketing materials and advertising
  • Prepares an annual budget for communications and submits to the Treasurer Reviews and prepare policies and procedures with respect to communications Report monthly to the Board

GRANTS/FUNDRAISING DIRECTOR

  • Identify funding opportunities available to Community Leagues, including submission deadlines, contact information and application criteria
  • Assess funding needs and identify available grants that may meet these needs.
  • Complete and submit application forms for those grant funds that the Community League has approved
  • Maintain records of completed submission forms and correspondence with funders.   Submit final reporting and ensure Community League is in good standing
  • Recruit and organize volunteers for fundraisers
  • Prepare and present required reports at board meetings.
  • Prepare and present an annual report at the annual general meeting

SOCCER DIRECTOR

  • Participate and contribute to planning for soccer with local soccer organizations providing sports programming for area residents
  • Review and prepare procedures related to programs and share information with Board
  • Recruit coaches and delegate coaching responsibilities
  • Organize registration sessions and identify volunteers required to meet identified requirements for soccer programming
  • Prepare and present required reports at board and annual general meetings

SPORTS DIRECTOR

  • Identify needs in the community for sports programming and identify how those needs can be met through sports programming
  • Review and prepare procedures related to programs and share information with Board
  • Recruit volunteers to support sports programming
  • Prepare and present required reports at board and annual general meetings

TRANSPORTATION DIRECTOR

  • Monitor land use in regards to bylaws, transportation issues and other community safety concerns
  • Report to the board on matters relating to the neighborhood
  • Liaise with Edmonton City Police for benefit of all community members as concerns arise from the community
  • Liaise with the City of Edmonton for the benefit of all community members as concerns arise from the community regarding transportation issues, parking concerns, road safety, etc.
  • Work with City of Edmonton to address signage concerns
  • Prepare and present required reports at board and annual general meetings

NEIGHBORHOOD SAFETY DIRECTOR

  • Liaise with the Edmonton Police Service and community organizations to identify and share information related to safety and crime prevention
  • Prepare and present required reports at board and annual general meetings

COMMUNITY LIAISON

  • Liaise with neighbours within the designated community to share information, events, programs, etc. organized by the Community League
  • Work with other board members to host community events, social and/or programs
  • Prepare and present required reports at board and annual general meetings

Questions? Please Email Us