Time commitment: 2+ hours per week plus event volunteering.

PRESIDENT

• Provides leadership by encouraging board members to participate in meetings and activities and focusing the board’s activities on the organization’s mission
• Monitors the effectiveness of the board’s decision-making process
• Acts as a liaison between the league and other community leagues or civic organizations.
• Promotes the organization’s purpose in the community, to the media and acts as spokesperson for the league.
• Primary liaison between the League and the EFCL.
• Reviews the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget
• Approves the budget and other financial matters.
• Prepares and present required reports at board meetings and annual general meeting
• Recruits and provide orientation for new board members.
• Signing officer for cheques and other documents such as contracts and grant applications

VICE PRESIDENT

• Presides at meetings and at various functions in the President’s absence
• Signing authority
• Oversees annual review of the Bylaws, Policies and Procedures
• Carries out other duties assigned by the Board
• Prepares and present required reports at Board meetings
• Functions as president should the president be unable to fulfill duties of the position.

SECRETARY

• Attends all meetings of the Board
• Records accurate minutes of meetings including motions and decisions, and distributes to attendees in a timely manner
• Maintains records of the bylaws, minutes, lists of Directors, and other documents
• Responsible for Board’s correspondence under the direction of the Executive
• Distributes meeting agendas and notices
• Carries out other duties assigned by the Board
• Records all policies and other recommendations received from the board
• Participates in the development of the organizational plan, annual review and budget
• Signing officer for cheques and other documents such as contracts and grant applications

TREASURER

• Ensures all monies paid to the Society are deposited
• Provides a detailed account of revenues and expenditures at every Board and General Meeting and maintains financial records
• Responsible for audited statement of the financial position of the Society is prepared and presented at the Annual General Meeting
• Creates a budget and submits for approval 
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.
• Signing authority
• Issues cheques for all invoices
• Carries out other duties assigned by the Board

MEMBERSHIP DIRECTOR

• Responsible for the Membership campaign and orders required supplies from EFCL
• Keeps and maintain the membership lists and other records pertaining to membership
• Reviews and prepares policy and procedures with respect to membership
• Recommends fee structure and strategies to increase membership
• Tracks money intake for memberships sold and submit the money for deposit to the Treasurer
• Ensures compliance with the EFCL Code of Ethics with respect to selling memberships
• Prepares annual budget for membership and submits it to the Treasurer
• Reviews and prepares policy and procedures with respect to membership
• Reports monthly to the Board of Directors

PROGRAM DIRECTOR

• Identifies the needs of the Committee and then identify programming to meet those needs
• Liaise with organizations in the community to deliver programming
• Oversees program delivery
• Prepares an annual budget for programs and submits it to the Treasurer
• Reviews and prepares policies and procedures with respect to programs Reports monthly to the Board of Directors
• Submits to the board reporting on successes and opportunities with each program offered.

SOCIAL DIRECTOR

• Oversees all events, including Community League Day, Snowflake Festival, etc.  
• Develops promotional materials for social events and arranging distribution
• Locate and arrange access to venues used for social events
• Coordinates volunteers required to run social events
• Facilitates third party contracts required to run social events (e.g. DJ for dance, etc.)
• Prepares an annual budget and submit to the Treasurer
• Reviews and prepares policies and procedures with respect to social activities
• Reports monthly to the Board of Directors

COMMUNICATIONS DIRECTOR

• Identifies effective communications strategies and utilizes the appropriate tools to communicate to the membership and area residents to promote the League and its purposes and goals
• Creates newsletter and participates in collecting articles for the newsletter Oversees the distribution of the newsletter
• Works with Directors and Committee members to promote events, programs and initiatives by addressing creation and distribution of posters, signage, marketing materials and advertising
• Prepares an annual budget for communications and submits to the Treasurer Reviews and prepare policies and procedures with respect to communications Report monthly to the Board

FUNDRAISING DIRECTOR

• Identify funding opportunities available to Community Leagues, including submission deadlines, contact information and application criteria
• Assess funding needs and identify available grants that may meet these needs.
• Complete and submit application forms for those grant funds that the Community League has approved
• Maintain records of completed submission forms and correspondence with funders.   Submit final reporting and ensure Community League is in good standing
• Recruit and organize volunteers for fundraisers
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting

SPORTS DIRECTOR

• Identify needs in the community for sports programming and identify how those needs can be met through sports programming
• Review and prepare procedures related to programs and share information with Board
• Recruit volunteers to support sports programming
• Prepare and present required reports at board and annual general meetings

CIVICS DIRECTOR

• Coordinates submissions and inquiries to local, provincial and federal governments and other agencies
• Maintains contact with local politicians, school boards, and others
• Establishes ad hoc committees to address specific neighbourhood concerns
• Monitors land use, transportation, safety issues and other civic concerns
• Reports on civic matters relating to neighborhoods of the Horizon Community League

Discontinuing in 2023-2024

SOCCER DIRECTOR

• Participate and contribute to planning for soccer with local soccer organizations providing sports programming for area residents
• Review and prepare procedures related to programs and share information with Board
• Recruit coaches and delegate coaching responsibilities
• Organize registration sessions and identify volunteers required to meet identified requirements for soccer programming
• Prepare and present required reports at board and annual general meetings

TRANSPORTATION DIRECTOR

• Monitor land use in regards to bylaws, transportation issues and other community safety concerns
• Report to the board on matters relating to the neighborhood
• Liaise with Edmonton City Police for benefit of all community members as concerns arise from the community
• Liaise with the City of Edmonton for the benefit of all community members as concerns arise from the community regarding transportation issues, parking concerns, road safety, etc.
• Work with City of Edmonton to address signage concerns
• Prepare and present required reports at board and annual general meetings

NEIGHBORHOOD SAFETY DIRECTOR

• Liaise with the Edmonton Police Service and community organizations to identify and share information related to safety and crime prevention
• Prepare and present required reports at board and annual general meetings

COMMUNITY LIAISON

• Liaise with neighbours within the designated community to share information, events, programs, etc. organized by the Community League
• Work with other board members to host community events, social and/or programs
• Prepare and present required reports at board and annual general meetings

Questions? Please Email Us